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Access to Information & Privacy

As a publicly funded institution, the ½ûÂþÌìÌà is subject toÌýAlberta's FOIP Act.

For the purposes of the Freedom of Information and Protection of Privacy Act, RSA 2000, c F-25Ìý(FOIP Act), the Board of Governors has designated the General Counsel as "Head"; theÌýHead is accountable for all decisions made under the FOIP Act.

Under the authority of the Head, day-to-day implementation and administration of requirements of the FOIP Act is delegated to the FOIP Coordinator. Furthermore, pursuant to Section 85 of the FOIP Act, the Head has delegated specific duties, powers, or functions of the Head as outlined in the Delegation of Authority Policy.


What we do

Compliance

Effective processes and guidelines, developedÌýand implemented by the FOIP office,Ìýare whatÌýgovern the University's compliance with access and privacy legislation.

All surveys being conducted for institutional purposes must comply with .

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Operating Standards, Guidelines & Forms

Advice & Guidance

The FOIP office provides advice andÌýguidance to administrators as well as toÌýthe campus community on all matters relating to access and privacy.

Contact the FOIP office

Training

FOIP General Awareness sessions are offeredÌýthroughÌýHR TrainingÌý& DevelopmentÌýandÌýavailableÌý. Customized training is provided upon request; contentÌýcan beÌýtailored to suit specific requirements.

Contact the FOIP Coordinator

Access Requests

Access to information requests that are subject toÌýthe FOIP ActÌýare processed by the FOIP office, in accordance with the Formal Access Request Procedure. All other requests may be granted informally by the applicableÌýfaculty or unit.

Request to Access Information Form

Personal Information

The FOIP office investigates anyÌýissuesÌýor grievancesÌýrelated to the collection, use and disclosure of personal information.

Contact the FOIP office

Privacy Breaches

All breaches in privacy must be reported to the FOIP office, in accordance with the procedure for Responding to a Privacy Breach. An incident report must be completed andÌýsubmitted within 24 hours of discoveringÌýa breach.

Privacy Breach Incident Report Form


Overview of the FOIP Act

There are two main components to the FOIP Act: (i) Freedom of Information, i.e. right of access; and (ii) Protection of Privacy, i.e. right to privacy.


Hover over each component below to learn more.

For more information, please refer to the

HIA

Health Information Act (HIA)

Physicians who bill Alberta Health Care for the provision of a health service are considered custodians under the HIA and they are personally responsible for managing patient files in accordance with the provisions of the act.ÌýHowever, when a physician operates under the auspices of the University or a University clinic and stores health information on University systems, the University assumes responsibility for creating and maintaining a secure operating environment.

More resources

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